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ACTS Core Open Positions“Through ACTS, the laity have an opportunity to participate in the Church’s New Evangelization and become the joyful missionary disciples called for by Pope Francis.” - ACTS Missions
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Have you served on an ACTS Retreat and want to help further the mission on ACTS at St. Catherine's. See the open positions and descriptions below and prayerfully consider joining ACTS Core. As a bonus you'll get to serve with some fun people.
Please consider submitting your name and desired position to be considered. For questions or to sign up, email Rod at [email protected] or sign up below. Summary of positions listed below.
Requirements
Each parish community supporting ACTS has a Core Team of parishioners who have attended previous ACTS retreat and served on an ACTS retreat team at least once. These brothers and sisters serve by organizing support for the annual men's and women's ACTS retreats and small faith communities and facilitating other smaller events throughout the year (Trunk or Treat, Bake Sales, Pancake Breakfast Fundraiser, Living Rosary, La Posada).Core team members commit to serving on this team for three years and participating in monthly Core team meetings.
Current Openings- Co-Facilitator
- Communications Coordinator
- Fundraising
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All ACTS Core Positions
- Facilitator
- Co-Facilitator
- Financial Coordinator
- Communications Coordinator
- Retreat Support Coordinator
- Retreat Supply Coordinator
- Spiritual Coordinator
- Music Coordinator
- Events Coordinator
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FacilitatorResponsibilities:
- Organizes and facilitates the ACTS Core meetings. Prepares agendas in advance of the meetings and keeps members on task.
- Serves as primary point of contact for and in communication with the pastor, ACTSM, and ACTSM Chapter.
- Mentors new ACTS Core Members and gives them access to the archive of previous meeting minutes and reviews the ACTS Core YES Agreement with each new member.
- Oversees and directs the mentorship of the ACTS Retreat Director.
- Oversees individual ACTS Core Members' support of the ACTS Retreat.
- Serves as de facto parish representative at ACTSM and ACTSM Chapter meetings or events.
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Co-FacilitatorResponsibilities:
- Serves as the ACTS Core Facilitator in his or her absence.
- Coordinates ACTS Retreat dates with the parish and retreat center(s).
- Coordinates the date, time, and location of the ACTS Core Day Retreat.
- Mentors and supports ACTS Core Members as needed.
- Is the opposite gender of the Facilitator.
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Financial CoordinatorResponsibilities:
- Accounts for monies allocated by the parish for ACTS Core purposes.
- Consults with the parish administrator (or designated financial administrator) on adherence to parish and/or diocesan policy, including collecting and submitting money from the team and retreatants.
- Provides a financial report at every monthly ACTS Core Meeting and is responsible for providing the report to the parish pastor and financial administrator.
- Mentors and supports the ACTS Retreat Director on following the ACTS Retreat Budget as outlined in the ACTS Retreat Manual.
- Coordinates with the rest of the Core and the Director to set the registration fee for the retreats.
- Coordinates with the parish administrator and retreat leadership team on guidelines and the process of scholarship requests and distribution.
- Works with the parish administrator (or designated financial custodian) on collecting the Evangelization Tithe and sending it to ACTSM.
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Communications CoordinatorResponsibilities:
- This role is held by one person; however, if a Core determines that another Core member is needed to assist with the following responsibilities, they may split database and communication duties.
- Records, amends, finalizes, and stores the ACTS Core Meeting Minutes and sends them to the ACTSM Chapter.
- Collects and distributes member reports prior to the upcoming meeting and keeps a record of these.
- Maintains a database of ACTS Retreat attendees and team member roles, and records essential information for qualifying future candidates for ACTS Retreat Director and ACTS Core Membership.
- Submits updated ACTS Core Rosters and ACTS Retreat Team and Retreatant rosters to the designated ACTSM Chapter.
- Transmits official communication on behalf of the ACTS Core to the parish community as per parish communication policy and approved methods.
- Submits all ACTS Retreat dates and the Retreat Director's contact information directly to ACTSM and the ACTSM Chapter for publishing on its website and other media channels.
- Builds and maintains an information repository of current and accurate ACTS resources.
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Retreat Support CoordinatorResponsibilities:
- This role may be held by two people, one for men and one for women; however, if a parish is having trouble maintaining their numbers on Core, they may determine that this role may be held by one person.
- Coordinates any outside volunteer support needed for an ACTS Retreat, beginning with the Sendoff, Candlelight, the reception after the return Mass, and transportation to and from the retreat site as per parish and diocesan policies.
- Works with ACTS Retreat Directors to schedule and secure a venue for a team's Day Retreat.
- Coordinates with the Teen ACTS Coordinator for any additional adult support (i.e., chaperones or cook team volunteers).
- Fulfills any other duties needed to support ACTS Retreats and ACTS Core activities for the parish as assigned by the Facilitator.
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Retreat Supply CoordinatorResponsibilities:
- This role may be held by two people, one for men and one for women; however, if a Parish is having trouble maintaining their numbers on core, they may determine that this role may be held by one person.
- Builds and maintains an inventory of supplies for all ACTS Retreats: men’s, women’s and teens.
- Advises an ACTS Retreat Director of supplies available.
- Develops a check-out system for and distributes supplies as requested by an ACTS Retreat Director.
- Receives purchase requests from an ACTS Retreat Director to present to the ACTS Core for a decision.
- Fulfills any other duties needed to support ACTS Retreats and ACTS Core activities for the Parish as assigned by the Facilitator.
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Spirtual CoordinatorResponsibilities:
- This role may be held by two people, one for men and one for women; however, if a parish is having trouble maintaining their numbers on Core, they may determine that this role may be held by one person.
- Offers opening and closing prayers at the ACTS Core Meetings.
- Facilitates the ACTS Core's annual Day Retreat. The purpose of the Core's annual Day Retreat is to spiritually prepare the Core for their role as servant leaders supporting ACTS Retreat teams at the parish. This can be facilitated in the same manner as a team Mini Retreat.
- Works with ACTS Retreat Directors and Spiritual Companions to support the team's Day Retreat as needed.
- Supports ACTS Retreat Spiritual Companions as needed.
- Organizes prayer events for the parish and coordinates with ACTS Retreat Leadership to facilitate integration of retreatants into small church communities. Small church communities are comprised of men, women, couples, or families from the same parish that meet regularly in prayer to continue their faith journey.
- Fulfills any other duties needed to support ACTS Retreats and ACTS Core activities for the parish as assigned by the Facilitator.
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Music CoordinatorResponsibilities:
- Does not need to be a musician but should be familiar with how music fits into the liturgy.
- Collaborates with the parish administrator or music minister to ensure that all music used for ACTS Retreats falls under the scope of the parish's music license, and advises the Retreat Director and Music Lead accordingly.
- Coordinates all music support for Sendoff, Candlelight, and the optional reception after the return Mass.
- Coordinates any music for all ACTS Core-sponsored parish events.
- Coordinates with the parish music minister for participation in the return Mass and any other ACTS Core activities at the parish.
- Fulfills any other duties needed to support ACTS Retreats and ACTS Core activities for the parish as assigned by the Facilitator.
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Events CoordinatorResponsibilities:
- Proposes and/or organizes ACTS Core-sponsored parish events.
- Proposes and/or organizes ACTS Core fundraisers at the parish (per parish/diocesan policy).
- All proposed activities or events must be approved by the ACTS Core and then submitted to the pastor for final approval. Any activity beyond the scope of the parish must be approved by ACTSM.
- Events sponsored by ACTS Core should be open to all parishioners (parish or coalition) to attend. Exceptions include executive sessions of Core meetings, team meetings, the Pentecost event, the optional team-only debrief, and ACTS Retreats that are only for team members and registered participants.
- Fulfills any other duties needed to support ACTS Retreats and ACTS Core activities for the parish as assigned by the Facilitator.
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